General purpose productivity tool

Getting Things DoneI admit I’m a Getting Things Done practitioner. A couple of years ago, while finishing up grad school, trying to get Kingpin back in gear and Xprove off the ground, I picked up David Allen’s book. Juggling all that while finishing up construction on the house and playing the role of Mr. mom as my wife concluded her studies, I was desperate to get more organized. But I didn’t think I wanted to join the GTD cults of 43 folders and Life Hack. Seriously, these people write as though getting organized in an end unto itself instead of a means to a saner existence.

For a guy like me who kept my weekly calendar on Post-Its under the monitor, and not seen the floor of my office beneath the piles of folders, papers, and tapes, GTD is kind of freaky in its adherence to order. There’s a very very fine line between OCD and GTD. Yet I’ve been able to make it work for me. I’ll admit that I don’t always clear my inbox every day, and when something lands in the “Sometime” folder it’s the professional equivalent of “I had a great time. I’ll call you tomorrow.”

After two years, I’ll never go back to the messy, disorganized office. I no longer fret over possibly forgotten tasks.

The only shortcoming of the GTD system for me has been that I’ve never been able to find the right software tool on the Mac to implement Allen’s system. There are a few hacks out there, but nothing simple and intuitive enough for me to choose over Allen’s paper and folder system – until now. OmniGroup has released a public beta of OmniFocus. Give it a try.

2 Thoughts on “General purpose productivity tool

  1. Frank,

    Thanks for the heads-up on this. I’ve been using Daylite for a long time and hammering it to fit within GTD. With some work it does a reasonable job – but is way overbuilt for my needs.

    When I dropped my PDA for the iPhone I dropped Daylite and focused more on Mail and iCal for GTD. But that’s proven to be an inadequate kludge, as projects are slipping through my fingers.

    I’ve just spent some time with OmniFocus and it feels about right for what I need.

    If you haven’t already, check out MailTags for managing emails. Using Smart Mailboxes and tagging emails for @Action, @Respond, @Waiting I’m finding it much easier to quickly sort my email box and then tackle each of categories when I’m ready to.

    - pi

  2. Pingback: Capria.TV :: Another productivity tool

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